Rules for Reimbursement of Travel Expenses from FEPS

Thank you for joining FEPS’ events and activities. Please follow our reimbursement rules and contact This email address is being protected from spambots. You need JavaScript enabled to view it. if you have any questions.

All expenses must be justified by the following documents, preferably in one PDF file, in order to receive the reimbursement. Please send the following documents to Sophie Newlands, Office coordinator, This email address is being protected from spambots. You need JavaScript enabled to view it.:

1. Fully completed reimbursement form
2. Scanned original boarding passes or validated train tickets
3. Electronic version or scanned original bills, tickets, receipts etc, clearly showing the expense, the amount, and the currency.

The reimbursement form can be downloaded here

FEPS expects the participant to attend the full programme of the activity for which the travel and accommodation costs are being covered. FEPS must receive all of the necessary documents, correctly completed within one month of the event, otherwise, the reimbursement will not be made.

Any possible difficulties should be notified in advance.

Thank you for your cooperation and comprehension.